Email Organizing

In the last Post I introduced you to the Sorting function in AOL mail. This organizational utility feature gives you an opportunity to prepare your messages  for a filing system of your choice.  Therefore making your messages easier to retrieve.

I’ve always found filing in general a fairly tedious chore.  However, once it’s done, locating information is a breeze.  Before we get started, I suggest that you decide which folder categories you are going to use for your filing system.  For example, will you file mails according to the subject, or name of the person, or month?  For this illustration, my folder group will be according to the month.

1)  I am first going to sort my mail by clicking the date column.  You will notice it has a small down arrow (↓) next to the date.  This indicates that the mail items will sort in descending order, which means the most recent date will be at the top of the list.

Sort/descending order

 2) Now look at the left side of the panel where it says My Folders, click the word Add. You will notice that the word New Folder appears.  At that point type a name for the new folder, then click the plus symbol to confirm the name.

Folder Creation

3) Now we can select the mail we want to move to the folder.  These are the steps:  a) Click the small box next to the first email you want to move.  b) hold down your shift key on your keyboard, then click the box next to the last email you want to move to the folder. c) find your Action icon, and click the down arrow. d) click the name of the folder you created to move those mail items.

Click Action, then Click the folder name to move the email message

Note: The folder you created will show how many mail items are in the folder.

7 emails are in the folder

Classic AOL Mail: Organizing – Folders and Filters – AOL Help.

I hope this is helpful 🙂 ….Please let us hear what your email tips are.  See you at the next Post!