Managing email is quite an undertaking these days. If your email box gets as full – as mine does – I am sure you are looking for ways to get it under control.
Gmail users can use their ‘archive’ feature. If you’re a Gmail user and want to understand how that tool works better, take a look at these two links. If you’re not a Gmail user, you may want to change what you’re currently using, and switch to Gmail.
What are you doing to keep your e-mailbox organized, up-to-date, and under control so that there are not too many unanswered, unread, or e-clutter mail items? Sometimes, I move mail to a trash bin when I cannot get it under control. But with Mailstrom, the task of organization becomes much easier. I suggest you try it right away!
Are you aware that you can get your e-mailbox clutter under control fairly easily using Mailstrom, which works with Gmail AOL, Outlook, and any other email service that supports IMAP. And you can try it for free just to get the hang of it.
Check for more details at: http://www.pcworld.com/article/2044597/review-mailstrom-puts-you-in-control-of-your-email.html
Aren’t you feeling that just when you thought you had your email ‘under control’, you get pulled right back in? The onslaught of email on a daily basis, whether it be at the office or on home accounts is just ‘out of control’ for many of us. That’s why I believe we can never have too many suggestions for managing email.
A recent article by Jenna Wortham of the New York Times had suggestions that can be easily done by most of us. Below is a summarized list of those remedies for email clutter. As always, click the link at the end to read the full article.
Email has become an integral – even essential – part of our communications capabilities. As such, everyone, including our Spam communicators, is trying to reach us via email. We have to find ways to manage/stem the daily influx. Check out the article. There are many more suggestions for handling email. How to Lighten the Crush of E-Mail – NYTimes.com.
I hope this is helpful 🙂
Have you thought about whether your manners are good or bad, where technology is concerned. What is your Netiquette IQ? How would you grade your text, email, voicemail manners? Do you even know what they should be? Martha Irvine asks just these questions in her article Email, voicemail, text_no response. What Gives? http://abcnews.go.com/US/wireStory/email-voicemail-text-response-18595268
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After reading her article, I thought it might not be a bad idea for me to investigate what are considered some of the things you should and should not do. It turns out some of the suggestions I found have been around for some time. PC World, had guidelines as far back as 2009. Check out these summaries, and then click the link for more detailed descriptions.
Text Message Manners
Too many texts?
…A good rule of thumb is to consider how many times you would be comfortable calling the same person in a day. Think of each text conversation as a phone call and ask yourself whether you are imposing on the other person.
The “other people” factor.
…It is not necessarily rude to text while you’re in the presence of others–if the point of the text message is to involve the recipient in the physical gathering. On the other hand, communicating extensively via text when you should be fully engaged in what’s going on in the real world will surely annoy those around you.
A reply is not always needed.
It is acceptable to respond to a text message with a phone call, an e-mail message, or any other form of communication. The recipient is free to choose the medium of the response, or even whether to respond at all. Similarly, there is no strict rule governing how promptly a person should respond to a text or instant message. The recipient may reply at any convenient time, though in general text messaging and IM are most appropriate for subjects of some urgency.
Read more at: http://www.pcworld.com/article/169139/text_messaging_etiquette.html
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Email Manners
Mind the spam. Distribution lists are a godsend for getting the word out about something en masse, but take care not to spam your recipients.
Carefully consider who gets a reply. “Reply to all” is a powerful but widely abused e-mail feature. When more than four or five recipients are involved, you should use “reply to all” only if the message is of critical importance to the vast majority of those listed.
Out of office messages are more useful than you think. Arranging to send an automated “out of office” e-mail response to anyone who sends you a message can be a big time saver for people who are trying to get in touch with you.
Forget not the power of the pen. These days, whether you’re sending a thank-you note or a simple greeting, a handwritten note will have much greater impact than a dashed-off e-mail message.
Read more at: http://www.pcworld.com/article/169138/email_etiquette.html
Voicemail Manners
Brevity is key. The average person can read a message at least three times faster than you can speak it, so most listeners find every second they spend listening to voicemail agonizingly tedious. One commonly cited maximum tolerable length for a voicemail message is 30 seconds.
Simplicity swings both ways. Having a short outgoing message is a simple but extremely important to avoid angering your callers. Don’t fill your outgoing message with alternate phone numbers and e-mail addresses. Instead offer callers one alternative means of reaching you (either a cell phone number or an e-mail address, usually). If someone urgently needs to track you down, they will find you.
Just pick up the handset. Never leave a voicemail message for someone while you’re speaking through a speakerphone.
Read more at: http://www.pcworld.com/article/169142/voicemail_etiquette.html
I hope this is helpful 🙂
tech4boomers 